Hiring Process 

& Forms


Hiring Process

Step 1: Application Process

The local hiring entity will:

  • post the position, 

  • check references, 

  • interview candidates 

  • review the job description (which is approved by the local board). 

For Sample job descriptions, please

For Job Application, please 

 Reference Checking – Talk with at least 3 individuals who know the candidate either personally or professionally.                              for Reference Check form. If candidate is hired, please forward reference check forms to Arizona Conference HR for the employee’s file.


Step 2: Board Recommendation

The entity Board should take an action recommending that the individual be hired. This action should include the rate of pay, hours to be worked per week, and the date employment begins.


Step 3: Post-Offer, Pre-Hire

All staff who will be working with children, such as in the children’s divisions, pathfinders, kids’ activities, etc., must have training and a background screening through                                                           This training and screen must be completed prior to the individual starting work.

NOTE:  For Treasurer positions, the screening will include a credit check.


Step 4: New Hire Paperwork

Within 24 hours of the individual accepting an offer of employment and/or completing the background screening, the following documents must be faxed, e-mailed or delivered to the Arizona Conference HR department:

  • Employment Eligibility Verification -                             (see details below)

  • Federal Withholding Allowance - 

  • Arizona State Withholding Election - 

  • Authorization for Automatic Deposits - 

  • Personnel Action Request – 


The following documents should be promptly mailed, along with the originals from above, to the AZC Human Resources Department:

  •                                   – Statement of Acceptance

  •                         - Employee Acknowledgement of receipt of handbook

  •                         - Electronic Communication & Equipment Policy Acknowledgement

  •                          - Acknowledgement of No Harassment Policy

  • Completed                             

  • Copy of Resume and references

  • Copy of signed Job Description


About the Form I-9:

The purpose of the Form I-9 is to verify a person’s identity and their eligibility to work in the United States.

NOTE: Federal statute mandates that the Form I-9 must be presented to the Department of Homeland Security within 3 days of the start of employment.

  • Section 1  – to be completed by the employee no later than the 1st day of employment. (A translator may assist and notate assistance).


  • Section 2 – to be completed by the pastor, treasurer, principal, office manager, or HR representative no later than the third day after employment begins. If this doesn’t happen the employee may not work.

    • To complete Section 2 the pastor, treasurer, principal, office manager, or HR representative must examine (in person) and make copies of the appropriate original work authorization documents.

      • The list of appropriate documents is found on Page 3 of the Form I-9

The Form I-9 and appropriate documents are sent to the AZC Human Resources office immediately.


Step 5: On-going Employment

Any time changes occur in the employee’s employment status; rate of pay, hours worked, title, termination, a.                                               form should be completed and forwarded to the AZC Human Resources Department indicating effective date of status change and pertinent details.